When writing an apology letter for mistakenly submitting a document without an amendment to a journal, it's important to be clear, concise, and sincere. Your letter should explain the mistake, acknowledge its impact, offer a solution or correction, and express your commitment to prevent such errors in the future. Here is a template you can customize to your situation:
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[Your Name]
[Your Affiliation]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]
[Editor's Name]
[Journal's Name]
[Journal's Address]
[City, State, Zip Code]
Dear [Editor's Name],
I hope this letter finds you well. I am writing to express my sincerest apologies for the oversight in my recent submission to [Journal's Name], titled "[Title of Your Submission]," submitted on [Date of Submission]. It has come to my attention that the submission was made without the necessary amendment [describe the amendment briefly], which is a crucial part of our research findings and conclusions.
I understand the importance of providing complete and accurate information in our submissions and the potential inconvenience and confusion that this oversight may have caused to you and the peer reviewers. Please accept my apologies for any disruption or additional work this mistake may have caused.
To rectify this situation, I am [describe the action you are taking or have taken, such as submitting the amendment, providing the missing information, etc.]. I assure you that this submission now includes all the necessary and updated information that reflects our research accurately and comprehensively.
I have taken steps to ensure that such an oversight does not occur in the future, including [mention any measures you have implemented, such as a double-checking process before submissions, consulting with co-authors, etc.].
I deeply value the opportunity to contribute to [Journal's Name] and am committed to maintaining the highest standards of accuracy and professionalism in my submissions. I hope that we can move past this error and continue to work together in advancing our field.
Thank you for your understanding and consideration. I am looking forward to your guidance on how we can proceed with the submission process following this correction.
Sincerely,
[Your Name]
[Your Position/Title]
[Your Affiliation]
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Remember to adjust the letter to fit the specifics of your situation, including the details of the oversight and any actions you're taking to correct it. This will demonstrate your professionalism and commitment to integrity in your research and publications. |
